InvoiceER

InvoiceER automates your Accounts Payable processes, it takes care of entering all your invoices – scanning, reading and scribing data from every source. And it does this fast. We can input over 180 invoices per hour, to an accuracy level of 99.8%. The system is trained to recognise over 30 potential errors – from missing addresses to incomplete VAT Numbers – and flags concerns directly to the supplier for correction. All without you having to lift a finger – giving you time to focus on more important things.

Benefits of Invoice capture

• Lower AP costs: InvoiceER offers an average saving of 50% on keying Accounts Payable in-house
• Increased AP productivity: AP staff spend time on targeted issues that genuinely need attention
• Enhanced Cashflow: The elimination of duplicate payments, lost invoices or delayed transactions leads to better, faster, simpler cashflow
• Better supplier engagement: Supplier errors are automatically routed back to the supplier for immediate resolution
• Flexible and Efficient: Delivered on a per invoice cost model, the service flexes with invoice volume

Why Implementing InvoiceER is easier than you might think

InvoiceER is dependent on receiving Master Data from the client (usually every night). This will always include the Master Vendor (supplier) data because all finance systems require the Vendor Account Code to be used and these are almost never contained on the invoice.

The master data is used by both our Capture platform and the InvoiceER system.

Using the capture fields in a cascading manner (use VAT first, then VAT and Post Code together etc.) our capture platform attempts to find a UNIQUE matching record in the Master Vendor data. Once it has found a unique match, it imports the Vendor Account Code and the invoice is successfully matched to the correct supplier account.

When the cascading match fails to find a unique (or any match at all), the invoice is flagged as MISSING VENDOR and is then placed in the Unidentified Supplier queue on InvoiceER. The client user can review the image and allocate the correct vendor account via InvoiceER or create a new account and/or delete duplicate accounts in their Finance System. When they do this, the invoice remains on InvoiceER until the Vendor Master Data is updated and then the invoice matching process is attempted again. This means that no invoice data can enter the clients Finance system without a correct vendor account number.