Employee File Scanning and HR Automation Enablement

Azets Document Solutions provides a range of scanning and automation services for HR to help digitise records, improve workflow and gain efficiencies.

Our depth of experience, application agnostic, consultative approach enables ADS to address your specific needs and integrate cost-effective solutions seamlessly with your line of business systems.

Employee File Scanning

Working digitally will save your HR team time compared to working with paper files, as well as freeing up valuable office space.

Learn more

Automated Onboarding

Replace time-consuming paper based processes with automated workflows to increase efficiency, free up staff and improve engagement.

Learn more

Security & Compliance

Digitisaton enables file encryption and backups for security and disaster recovery plus automated retention policies for compliance.

Learn more

HR Archive Scanning

Scanning your HR archive can save you time, money, and office space.

Using the latest intelligent document analysis and AI-driven document classification/workflows, your employee records and other documents can be indexed and digitised, making them easily searchable and quick to retrieve.

This can substantially improve efficiency and communication between HR and employees, as all digital records and documents will be available in one central portal, meaning that employees can quickly search and access critical information specific to them or their job role, such as benefits information, payslips, and performance reviews.

With the rapid evolution of AI, the way that HR teams are working is evolving. Utilising automated workflow processes as part of your solution can improve employee engagement as well as speeding up time consuming tasks such as SARs responses to free up valuable time that can be invested in other areas.

HR Archive Scanning Image

Benefits of scanning your HR documents & archive:

  • Save time and money: Scanning your HR archive can save you time and money by reducing the need to manually search for and process paper documents. It can also help to reduce the risk of errors and lost documents.
  • Free up office space: Scanning your HR archive can free up valuable office space by eliminating the need to store physical documents.
  • Improve efficiency and communication: Scanning your HR archive can improve efficiency and communication between HR and employees by making employee records easily accessible in one central location, and automating standard workflows.
  • Increase employee satisfaction: Employees appreciate having easy access to their HR records. 
  • Facilitate hybrid working – Cloud-based solution allows you to use the system on the go, off-site or away from the office, from any internet enabled device

If you are looking for a way to improve the efficiency and effectiveness of your HR department, scanning your HR archive is a great option to consider.

Get in touch

Streamlined Onboarding

Streamlined onboarding can be a valuable tool for HR departments of all sizes. By automating repetitive tasks, HR staff can streamline and improve the new employee onboarding process to create a more efficient and positive onboarding experience for new hires, enabling them to focus on more strategic initiatives.

Streamlined Onboarding Image

Benefits of Streamlined Onboarding

  • Improved efficiency and productivity: By automating tasks such as sending emails, collecting data, and setting up accounts, HR staff can focus on more important tasks, such as building relationships with new hires.
  • Reduced errors: When tasks are automated, there is less chance of mistakes being made. This is especially important for tasks that involve collecting and processing sensitive employee data.
  • More consistent onboarding experience: Ensure that all new hires receive a consistent onboarding experience.
  • More engaged new hires: By providing new hires with access to the information and resources they need when they need them, automated onboarding can help them to get up to speed quickly and start contributing to the team sooner.

Talk to an Expert

Compliance & GDPR

When handling sensitive HR data we ensure that employee records are processed and stored in accordance with all relevant regulations.

By digitising your documents, they can be stored and backed up to ensure their safety and retention policies are also far easier to manage. Digised files enable you to easily manage retention guidelines and ensure your business is GDPR compliant.

Get in touch

Compliance & GDPR Image

Security and Compliance Benefits

  • Enhanced security: Digital documents can be stored and backed up securely, which reduces the risk of losing important information.
  • Increased agility and resilience: Digitised businesses are better able to adapt, change and recover from disruptions. For example, easily scaling operations up or down and moving operations to new locations if necessary.
  • Improved access control: Employee files are secure and encrypted with controlled access rights.
  • Reduce SARs response times: Increase ability to meet SARs (Subject Access Requests) with quick search and retrieval of indexed documents.

Talk to an Expert

Quality you can trust

ADS document scanning bureau is a secure, accredited facility, quality managed to ISO9001 with standard indemnity policies of up to 10 million.

Accredited to ISO27001 for Information and trusted by some of the UK's most highly regarded organisations to handle their documents and process their data.

BS 10008, the British Standard on Evidential weight and legal admissibility of electronically stored information. ADS can provide organisations with a service that provides customers with electronic records that are trustworthy and therefore can be used as evidence to resolve a dispute.

Quality you can trust Image

Go Paperless

Digitise paper records and get access to your critical information fast

Improve Security

Secure and encrypt employee files with controlled access rights

Hybrid Working

Provide private and secure access to information from anywhere, 24/7


Automate core tasks with digital workflows to streamline every-day functions

Get In Touch

Other ADS Solutions

Azets Document Solutions Ltd

To discuss how we can help your organisation on its digital transformation journey please get in touch: