• Date

    18 Apr 2024
  • Category


The benefits of using a specialist payroll service provider

As a business owner, it’s likely your focus is often split between the various areas in your organisation that require regular attention. One of these areas, which is of high importance, is payroll. It’s an ever increasingly complex process, influenced by a substantial amount of regularly changing legislation that needs taken into account when calculating and processing.

Here, we explore how a specialist payroll service provider can help alleviate any associated complexity or stress and support on the full management of your business’ payroll requirements.


Managing the complexity of payroll

Ensuring your payroll process is timely, compliant and efficient is an essential task but it can often eat into the limited time you have available. This can ultimately divert your focus from other core business areas and impede your progress towards achieving your long-term goals.

Outsourcing your payroll process can take the weight off your shoulders and give you peace of mind that your employees are being paid accurately, on time and in a compliant manner.

To assist with compliance and efficient processing, effective payroll service providers ensure they stay up to date with changes in regulation and possess teams of payroll specialists on hand with years of combined experience and expertise to support.


Exploring payroll outsourcing

Here are a few reasons why you should consider outsourcing your payroll process:

  1. Increased expertise and compliance assurance

By outsourcing your company’s payroll processes, you are instantly tapping into a wealth of expertise, experience and knowledge in payroll services (and, depending on the set up of the provider, possibly other similar fields such as tax and key business advice).

Payroll service providers can draw on their expertise to match your requirements  , ensuring that you receive the most efficient and beneficial payroll service available.

Payroll regulations are constantly evolving and, as a business owner, ensuring compliance can be a daunting task. Outsourcing your process can ease this burden and reduce the chance of any costly mistakes being made.

  1. Optimise your time and resources

Handling your payroll process internally and on your own can sometimes inadvertently hold your business back from unlocking its full potential. By outsourcing your payroll activity you regain the freedom, time and resources to fully focus on other areas that are key to your business’ success.

Payroll specialists excel at  completing payroll functions efficiently, often finishing tasks faster than employees who may not specialise in payroll processing.

  1. Enhanced data security

Payroll data is extremely sensitive and requires robust protection against potential data breaches. However, effective, high-quality security may not be cost effective for many businesses. Despite this, failure to protect sensitive information such as employee payroll data can not only be damaging to employees but can result in fines for the employer if the necessary steps were not deemed to have been taken.

Most modern payroll service providers will utilise the latest high-end cloud payroll software ensuring end-to-end encryption of all payroll data for clients. Cloud-based providers not only increase data security but also increase the efficiency of data transfer, input and management.

  1. Streamlined payments

Timely and accurate payments every time is critical for employee satisfaction and trust. Failing to meet this condition results in unhappy, anxious employees, which can have a knock-on effect on reputation and your ability to retain and attract quality staff longer term. 

Payroll service providers make use of bespoke automated systems, minimising the risk of errors and ensuring seamless, accurate and timely payslips for employees. Payroll specialists can navigate complex obstacles to ensure an optimised payment solution for both employers and employees. 

  1. Cost savings

Outsourcing payroll can yield significant cost savings for businesses, considering factors such as location, size, and existing expertise.

In-house payroll processing produces costs for time, training, salaries and overheads.

Depending on your provider, they are likely to make use of economies of scale when it comes to data security systems, payroll management systems and training, meaning these costs are less likely to be reflected in your individual bill.


We are here to help

At Azets, our dedicated payroll team processes over £1bn in salary payments to over 7,000 clients every month and can offer you support with a full range of payroll services, including comprehensive payroll processing, timely and accurate payments to employees and pension scheme support. Additionally, we use cutting-edge payroll software, including our fully secure cloud portal, which can facilitate instant transfer of payroll data, comprehensive reports and epayslips for employees.

Switching to Azets not only provides you with expert payroll services but can also provide an easy introduction and  access to our full network of specialist advisors spanning key business areas such as tax, employer solutions, employee benefits, HR consultancy and general advisory should you need these services in the future.

To find out more about the benefits of outsourcing your payroll processes, get in touch with a member of our specialist payroll team or get in touch with your usual Azets advisor.

About the author

Grant Saunders Photo

Grant Saunders

Service Development Director Gloucester
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